Clock Data Edit
The Clock Data Edit dialog allows corrections and changes to be made to the
time clock data. Select the employee whose time data you wish to edit. Then
select the week ending day of the week to edit. All the clock in and clock out
times will be shown for the selected employee and the selected week. The Clock
Data Edit dialog is shown below.
To modify a clock in/out time
To modify a clock in/out time double click on the time, and edit the time
entry. When done entering, press Enter. On leaving the cell with the time entry, the time entry will change to a
blue font to show that the time had been changed. Also the hours worked columns
will be updated. The blue font indicates a change was made which will be
recorded when the OK button is pressed. A comment may be added in the comment column to indicate
why the time was changed.
To add clock in and clock out entries
Clock in and clock out entries may be added in pairs. If a clock in is added,
a corresponding clock out must be added. A clock in and clock out pair may be
entered into the last row, which is always blank. Also, a blank row may be
inserted elsewhere in the list by clicking on a cell where the row is to be
inserted and pressing the insert button. After the clock in/out times are entered,
they will be displayed in a blue font. The blue font indicates a change was
made which will be saved when the OK button is pressed.
To Delete clock in and clock out entries
A clock in and clock out pair may be deleted by clicking anywhere on the row
to be deleted, and then pressing the delete button. If the entries being
deleted were not just inserted, they will change to a gray font. The gray font
indicates that the row will be deleted when the OK button is pressed.
To undelete a gray row
If the OK button has not been pressed yet, grayed rows can be undeleted with the Undelete button. Click on the row to be undeleted. Then press the undelete button.
The font will change to black and the row will not get deleted when the OK button is pressed.
OK Button
When the OK button is pressed, all the changes made will get recorded and the dialog will
close.
Note: Changes will also get recorded when selecting a different employee or date. A
message similar to the following will appear “Record changes before selecting a new employee? (Yes/No)”.
Cancel Button
When the Cancel button is pressed, any changes not recorded will be discarded and the dialog
will close.