Company Setup

The Company Setup dialog can be selected from the Setup menu. It contains the Company Name and settings that affect the way AV Clock and AV Tools work. The settings are recorded in the current database file. All instances of AV Clock or AV Tools which are configured to use the same database file will reflect changes made here. Below is a screen shot of the Company Setup dialog followed by a description of each of the settings.

companySetup.gif

Company Name

The company name goes here as it should appear in the reports and on the title bar of AV Clock.

Week Starting Day

The day of the week on which pay periods start is selected here.

Round Hours before calculating hours worked

The purpose of this field is to select how to round clock in and clock out times when calculating hours worked. The exact clock in and out times are recorded no matter which rounding value is selected. The rounding is only applied when calculating hours worked. For example, if rounding to 0.25 hours is selected and an employee clocks in at 8:55 AM and out at 3:06 PM, the hours worked will be six. The hours worked would also be six if the employee clocked in at 9:06 and clocked out at 2:55. The reason for using rounding is to have the total hours come out in even increments. For example, if rounding to 0.01 is selected and the employee is trying to keep to an 8 hour schedule, the total hours might come out to numbers like 8.02 or 7.59. This is because the employee clocked in and out slightly early or late. If rounding to 0.1 hours, the totals would more likely come out to 8.0.

Excessive Hours for one day

The number of hours entered here is the number of hours considered excessive when worked in one day. This provides a way of letting an employee or supervisor know that an employee may have missed clocking out. When an employee has worked this many hours, the AV Clock will show the employee as having worked excessive hours by changing the color (the default is red) of the name. Also when an employee clocks out and has excessive hours, a message will be displayed “Excessive hours recorded, please advise supervisor”. An Excessive Hour report may be generated which reports just employees and days where excessive hours have been worked.

Paid break if less than

If a break is taken by an employee which is equal to or less than the time specified here, it will be considered a paid break and not subtracted from the total hours for the day. A break longer than the time specified will be considered an unpaid break and will not be included in the total hours worked for the day.

Clock in by employee number

If this checkbox is checked, the employee may clock in using an employee number.

Clock in by employee clock in/out code

If this checkbox is checked, the employee may clock in using a clock in/out code. The clock/in out codes are entered per employee on the employee setup dialog.